Privacy Policy
1. Data Protection at a Glance
General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to all data that can personally identify you. Detailed information on data protection can be found in our privacy policy listed below this text.
Data Collection on this Website
Who is responsible for data collection on this website?
The data processing on this website is carried out by the website operator. You can find their contact details in the "Notice Regarding the Responsible Party" section of this privacy policy.
How do we collect your data?
Some of your data is collected when you provide it to us. This could be data you enter in a contact form, for example.
Other data is collected automatically or with your consent by our IT systems when you visit the website. This includes primarily technical data (e.g., internet browser, operating system, or the time of page access). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Part of the data is collected to ensure the website functions properly. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right at any time to obtain free information about the origin, recipient, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can withdraw this consent at any time with future effect. Additionally, you have the right to request the restriction of the processing of your personal data under certain circumstances. You also have the right to lodge a complaint with the relevant supervisory authority.
For this, as well as other questions regarding data protection, you can contact us at any time.
Analytics Tools and Third-Party Tools
When visiting this website, your browsing behavior may be statistically analyzed. This is primarily done using so-called analytics programs.
Detailed information about these analytics programs can be found in the following privacy policy.
2. General Information and Mandatory Disclosures
Data Protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with legal data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data is any data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission over the internet (e.g., when communicating via email) can have security gaps. Complete protection of data from access by third parties is not possible.
Notice Regarding the Responsible Party
The responsible party for data processing on this website is:
SCS Personalberatung GmbH
Villa Bonn
Siesmayerstraße 12
60323 Frankfurt am Main
Phone: +49 (0) 69 97 57 46 0
Email: datenschutz@scs-personalberatung.de
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data
(e.g., names, email addresses, etc.).
Storage Duration
Unless a more specific storage period is mentioned in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you submit a legitimate request for deletion or withdraw your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in such cases, the data will be deleted once these reasons no longer apply.
General Information on the Legal Basis for Data Processing on This Website
If you have consented to data processing, we process your personal data based on Art. 6(1)(a) DSGVO or Art.9(2)(a) DSGVO if special data categories are processed according to Art. 9(1) DSGVO. In the case of express consent to the transfer of personal data to third countries, data processing is also based on Art. 49(1)(a) DSGVO. If you consent to the storage of cookies or the access to information on your end device (e.g., via device fingerprinting), data processing is additionally based on §25(1) TTDSG. The consent can be revoked at any time. If your data is required to fulfill a contract or for pre-contractual measures, we process your data based on Art. 6(1)(b) DSGVO. Additionally, we process your data if it is necessary to fulfill a legal obligation based on Art. 6(1)(c) DSGVO. Data processing can also be based on our legitimate interest according to Art.6(1)(f) DSGVO. The specific legal basis for data processing in individual cases is explained in the following sections of this privacy policy.
Data Protection Officer
We have appointed a data protection officer.
SCS Personalberatung GmbH
Attn: Data Protection Officer
Siesmayerstraße 12
60323 Frankfurt am Main
Phone: +49 (0) 69 97 57 46 0
Email: datenschutz@scs-personalberatung.de
Recipients of Personal Data
As part of our business activities, we work with various external entities. In some cases, the transfer of personal data to these external entities is required. We only transfer personal data to external entities if it is necessary for contract fulfillment, if we are legally obligated to do so (e.g., transfer of data to tax authorities), if we have a legitimate interest based on Art. 6(1)(f) DSGVO, or if another legal basis permits the transfer. When using processors, we only transfer personal data based on a valid contract for processing. In cases of joint processing, a joint processing agreement is concluded.
Revocation of Your Consent to Data Processing
Many data processing operations are only possible with your express consent. You can revoke consent at any time. The legality of data processing carried out up to the time of revocation remains unaffected by the revocation.
Right to Object to Data Collection in Special Cases and to Direct Marketing
(Art. 21 DSGVO)
IF DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) DSGVO, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IFYOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING IS FOR THE ASSERTION,EXERCISE, OR DEFENSE OF LEGAL CLAIM (OBJECTION UNDER ART. 21(1) DSGVO).
IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANYTIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING.
IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION UNDER ART. 21(2) DSGVO).
Right to File Complaints with Regulatory Authorities
In the event of violations of the DSGVO, data subjects have the right to file a complaint with a regulatory authority, particularly in the member state of their habitual residence, their place of work, or the place of the alleged violation. This right to file a complaint is without prejudice to other administrative or judicial remedies.
Right to Data Portability
You have the right to receive data that we process automatically based on your consent or in fulfillment of a contract in a common, machine-readable format, either to yourself or to a third party. If you request the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
Access, Rectification, and Deletion
You have the right, within the framework of the applicable legal provisions, to receive information at anytime free of charge about your stored personal data, its origin, recipients, and the purpose of data processing, and if necessary, a right to rectification or deletion of this data. For this, as well as for further questions on the subject of personal data, you can contact us at any time.
Right to Restrict Processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restrict processing exists in the following cases:
- If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
- If we no longer need your personal data but you need it to establish, exercise, or defend legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
- If you have lodged an objection pursuant to Art.21(1) DSGVO, a balance must be struck between your and our interests. As long as it is not clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data may – apart from being stored –only be processed with your consent or for the establishment, exercise, or defense of legal claims, or to protect the rights of another natural or legal person, or for reasons of important public interest of the European Union or a member state.
SSL or TLS Encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption.You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock icon in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Objection to Advertising Emails
We hereby object to the use of contact data published in the context of the legal notice obligation for the purpose of sending unsolicited advertising and information materials. The operators of this site expressly reserve the right to take legal action in the event of unsolicited advertising, such as spam emails.
3. Data Collection on This Website
Cookies
Our website uses "cookies." Cookies are small data packages that do not harm your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted at the end of your visit. Persistent cookies remain stored on your device until you delete them or your web browser automatically deletes them.
Cookies can either be set by us (first-party cookies) or by third-party companies (so-called third-party cookies).Third-party cookies enable the integration of certain services provided by third parties on websites (e.g., cookies for handling payment services).
Cookies serve various purposes. Many cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or video display). Other cookies may be used to analyze user behavior or for advertising purposes.
Cookies that are necessary to carry out the electronic communication process, to provide specific functions requested by you (e.g., for the shopping cart function), or to optimize the website (e.g.,cookies for audience measurement) are stored based on Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent for the storage of cookies or similar recognition technologies has been requested, processing takes place exclusively based on this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1TTDSG); consent can be revoked at any time.
You can configure your browser to notify you about the setting of cookies and allow cookies only in specific cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are disabled, the functionality of this website may be limited.
You can find out which cookies and services are used on this website in this Privacy Policy.
Server-Log-Files
The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
- Browser type and version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
- IP address
These data are not merged with other data sources.
The collection of this data is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – the server log files must be recorded for this purpose.
Contact Form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provide, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not share this data without your consent.
The processing of these data is based on Art. 6 para. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contractor is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries directed to us (Art. 6 para. 1 lit. f GDPR) or your consent (Art. 6 para. 1 lit. a GDPR), if this has been requested; consent can be revoked at any time.
The data you provide in the contact form will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g., after your inquiry has been processed). Mandatory statutory provisions – especially retention periods – remain unaffected.
Inquiry by Email, Phone, or Fax
If you contact us by email, phone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not share this data without your consent.
The processing of these data is based on Art. 6 para. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contractor is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries directed to us (Art. 6 para. 1 lit. f GDPR) or your consent (Art. 6 para. 1 lit. a GDPR), if this has been requested; consent can be revoked at anytime.
The data you send to us in inquiries remains with us until you request deletion, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g., after your request has been processed). Mandatory legal provisions – particularly statutory retention periods – remain unaffected.
4. Analytics Tools and Advertising
Google Analytics
This website uses features of the web analytics service Google Analytics, provided by Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics allows the website operator to analyze the behavior of website visitors. The operator receives various user data such as page views, time spent on the site, operating systems used, and user origin. This data is aggregated under a user ID and assigned to the respective device of the website visitor.
Additionally, with Google Analytics, we can record mouse and scroll movements and clicks. Google Analytics also uses various modeling approaches to supplement the collected data and employs machine learning technologies in its data analysis.
Google Analytics uses technologies that enable the recognition of users for the purpose of analyzing user behavior (e.g.,cookies or device fingerprinting).
The information collected by Google about your use of this website is generally transmitted to and stored on a Google server in the USA.
The use of this service is based on your consent under Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG. Consent can be revoked at any time.
Data transfer to the USA is based on the EU Commission’s Standard Contractual Clauses. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.
The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that aims to ensure compliance with European data protection standards for data processing in the USA. Any company certified under the DPF commits to adhering to these data protection standards. More information can be found from the provider at the following link:
https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active.
IP Anonymization
IP anonymization is enabled on this website.This means that your IP address is truncated by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases is the full IP address sent to a Google server in the USA and shortened there. On behalf of the website operator, Google uses this information to evaluate your use of the website, compile reports on website activity, and provide other services related to website and internet use. The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data.
Browser Plugin
You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
More information on how Google Analytics handles user data can be found in Google's privacy policy:
https://support.google.com/analytics/answer/6004245?hl=en.
5. Own Services
Handling Applicant Data
We offer you the opportunity to apply to us (e.g., via email, by post, or through an online application form). Below, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection laws and all other legal requirements, and that your data will be treated with strict confidentiality.
Scope and Purpose of Data Collection
When you submit an application to us, we process your personal data (e.g., contact and communication details, application documents, notes from interviews, etc.) as far as it is necessary to make a decision regarding the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation), and – if you have provided consent – Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time. Your personal data will only be shared within our company with individuals involved in processing your application.
If your application is successful, the data you have submitted will be stored in our data processing systems based on § 26 BDSG and Art. 6 para. 1 lit. b GDPR for the purpose of conducting the employment relationship.
Retention Period of Data
If we cannot offer you a position, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you submitted based on our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months following the conclusion of the application process (rejection or withdrawal of the application). After this period, the data will be deleted and physical application documents will be destroyed. This retention is primarily for evidence purposes in case of a legal dispute. If it becomes clear that the data will be required beyond the 6-month period (e.g., due to a pending or potential legal dispute), deletion will only occur once the purpose for extended retention no longer applies.
Longer retention may also occur if you have given your consent (Art. 6 para. 1 lit. a GDPR) or if legal retention obligations prevent deletion.
Inclusion in the Applicant Pool
If we do not offer you a position, there may be the option to include you in our applicant pool. If included, all documents and information from your application will be transferred to the applicant pool so we can contact you in case of future vacancies.
Inclusion in the applicant pool is based solely on your explicit consent (Art. 6 para. 1 lit. a GDPR). Providing consent is voluntary and has no impact on the current application process. You may revoke your consent at any time. In this case, the data in the applicant pool will be irrevocably deleted, provided no legal retention reasons exist.
Data from the applicant pool will be irrevocably deleted no later than two years after consent is given.